Bridge replacement project director report March 22, 2018

The following is the Bridge Replacement Project Director Report presented to the Port Commission on Thursday, March 22, 2018. To request copies of materials noted as “attached” or “included in your packet,” contact Kevin Greenwood via email to kgreenwood@portofhoodriver.com.

The following summarizes Bridge Replacement Project activities from March 7 through March 20, 2018.

FINAL ENVIRONMENTAL IMPACT STUDY (FEIS) 

ENVIRONMENTAL IMPACT STUDIES REQUEST FOR PROPOSALS (RFP)

• Included in your packet is the RFP for “Consultant Services for Hood River Bridge Replacement Environmental Studies, Design and Permit Assistance.” No formal Commission action is necessary, but comment/input is

  1. This document has been reviewed by Jerry Jaques, Port Counsel; Bill Ohle, Schwabe Williamson; Chuck Green, Port EIS Advisor; and Kristen Stallman

  2. Staff anticipates receiving a handful of proposals to prepare studies for environmental clearances necessary to proceed with a bridge replacement. The contract is for 3?1/2 years but it will most likely finish up faster than the

  3. Key timeline dates:

     • Release RFP ……………………………………………………………….. March 28, 2018

     • Pre-Submittal Meeting ………………………………………………….. April 18, 2018

     • Submittals Due to the Regional Transportation Council …… April 25, 2018

     • EISEC Interviews top ranked proposers…………………………….May 23, 2018

     • Management Prepares Commission Staff Report ……………..May 29, 2018

     • Commission Authorizes Negotiations to Begin……………………June 5,2018

     • Management Prepares Commission Staff Report ……………. June 26, 2018

     • Commission Approves Contract (tent.)…………………………….. July 10, 2018

     • Contract Begins/Notice to Proceed ……………………………………….. July 2018

     • Environmental Study Plan …………………………………………..September 2018

     • Studies Delivered (Tentative) …………………………………… December 2018

     • Contract Ends by …………………………………………………………December 2021

Summary of process for Commission Approval:

• Evaluation Committee Scores Proposals and presents to Management

  1. Management Compiles Comments, Scores and presents to Commission

  2. Commission Authorizes Management to enter negotiations with top scoring firm.

  3. If unable to secure favorable terms with top firm, Management will seek approval from Commission to begin negotiations with next highest ranked proposer.

  4. Upon successful negotiations being completed, Management will bring contract to Commission for final approval.

  5. Process can be ended at any time by Commission.

OTHER ITEMS

• An updated project Organizational Chart is attached.

  1. A project budget for the $5million appropriation is attached.

  2. Public Contracting Amendment allowing for short-listing of consultants for interviews will be presented under Action Items.

  3. Authorization of EIS Committees will be an Action Item for the March 20

PROJECT DELIVERY CONSIDERATION

P3 ADMINISTRATIVE RULES

• The Public Hearing will be conducted this evening [March 20, 2018]

TRAFFIC & REVENUE ANALYSIS

• Management has not yet scheduled the meeting with Steve Siegel to discuss next steps for financial modeling. Staff hopes to have that scheduled by April.

FINANCING OPTIONS

• Project Director will be working with Chief Finance Officer to begin the US of Agriculture Capital Facilities Pre-Application.

CONTRUCTION COST ESTIMATE

• Staff received proposal from Mott McDonald to develop an updated cost estimate. The last cost estimate was developed in 2011 and it would be helpful to have a review of that methodology and Project Director will bring contract amendment to April 3 meeting for Commission consideration.

COMMUNITY OUTREACH

• Attached is a March Update produced by Management has distributed the Update at public meetings and has been positively received. This was also added to the Project blog site.

  1. Met with Krystyna Wolniakowski, Columbia River Gorge Commission Dir., to discuss project on Mar. 6; Klickitat County Commission, Mar. 6; Cindy Marbut, City of Bingen City Manager, Mar. 8.

  2. I will attend the City of White Salmon Council, Wednesday, March 21st at 6pm and the Skamania County Commission at 2 p.m.

  3. Attached is a resolution from the Klickitat County Commission stating support for a regional bridge replacement effort. Marc Thornsbury from the Port of Klickitat drafted the document and a form of it has been, or will be, adopted by the City of Bingen, City of White Salmon and the Port of Klickitat.

  4. The next Port newsletter will include a Q&A section on the bridge replacement project.

ADMINISTRATIVE

• Port intern Nando Rodriguez is compiling a comprehensive consultant and agency list and updating the organization He recently researched the Columbia River Inter Tribal Fish Commission and identified how the Port would engage the agency.

  1. I will attend Design/Build Infrastructure Authority Conference in Portland on Thursday, March 22nd.

  2. FY18-19 Bridge Replacement Budget will be a topic for discussion during Spring Planning.